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Generative AI for Executive Assistants - Administrative Professionals - Use cases, methods and safety

“How to rely on an efficient assistant enhanced by the use of AI, securely“

Contact

Philippe

Session

Contactez l'organisme de formation pour avoir les prochaines dates de session
Résumé de la formation

Durée : 7 heures

Lieu de la formation : Hérault - Montpellier

Public : Executive Assistants, Administrative Assistants, Office Managers, Executive Support professionals, anyone coordinating executive workflows and communications.

Validation : Attestation

Financement(s) possible(s) :

  • Entreprise
  • OPCO
  • Autofinancement

Domaine : Informatique

Tarif : 500 euros

Objectif de la formation

By the end of this training, participants will be able to use ChatGPT/Copilot and other alternatives chatbots to write, summarise, structure, and coordinate key executive assistant tasks (emails, meeting minutes, action tracking, reporting), while applying quality, confidentiality, and compliance reflexes (EU GDPR + AI Act basics)

Programme de la formation

Programme (delivered in English)


Introduction: Key stakes & best practices for generative AI in executive support
• What generative AI does well / poorly, limitations (hallucinations), “augmented assistant” mindset
• Golden rule: time saved + quality standards + human validation


Overview of the tools used during the day
• Free vs paid tools (including free tiers)
• Conversational AIs (ChatGPT / Copilot / alternatives), summarisation/structuring tools
• How to chain tasks: from brief → draft → validation → final deliverable


Executive assistant core use cases
• Writing & rewriting: emails, internal notes, invitations, diplomatic follow-ups
• Meetings: agenda prep, structured note-taking, minutes + action plan
• Coordination: action lists, trackers, prioritisation, follow-up messages
• Reporting: summaries, weekly updates, formatting (bullet points, tables)


Hands-on practice (guided workshops)
• Effective prompting (including RCT: Role–Context–Task, tone/format constraints)
• Building a reusable prompt library
• Fast summarisation of documents (notes, transcripts, simple tables)
• Combining multiple inputs into a single deliverable
• “Shaping AI to your style”: instructions, tone guide, templates, quality checklists


AI onboarding in the company (executive support version)
• What you can do / should never do (confidentiality, sensitive data, anonymisation)
• Simple governance reflexes: validation, traceability, storage, sharing rules
• How to coordinate with executives, HR and IT to stay safe without slowing down


Conclusion
• How to keep improving: monitoring tool evolution, testing new features safely Quality control: verify, source, rewrite, enforce formats
• Suggested resources + 15-min/day practice routine

 

Teaching & learning methods
• Alternating short inputs (trainer-led) and guided hands-on practice
• Training materials provided: templates, checklists, prompt library
• Group discussions + “Prompt Clinic” feedback loops
• Practical exercises based on realistic office scenarios (meetings, emails, internal notes)

Prérequis

Laptop recommended (smartphone accepted), and authorised access to the AI tools used
during the session.

Actualités Formation

Formations par Domaine